What is the penalty for not submitting a 1099-MISC? The IRS imposes penalties on companies with gross revenues of less than $5 million and that submit information about files that are late or not at all. For the 2019 taxation year, the fines are set as follows: Who completes Form 1099-MISC? Businesses that use the services of independent contractors fill out this form. You must send it to each contractor and file a copy with the IRS. Since independent contractors have different tax implications than employees and require certain tax forms, it is important to properly classify workers. Failure to withhold payroll taxes from independent contractors designated as employees by the IRS can result in penalties. In addition, workers who should be classified as employees rather than independent contractors may be eligible for benefits such as health insurance. Business owners should determine whether an employee is considered an independent contractor or an employee at the time of hiring. For more information on employer-employee relations, see Publication 15 (Circular E), Employer`s Tax Guide and Publication 15-A, Supplementary Tax Guide for Employers. See also Publication 1779, Independent Contractor or Employee PDF. The difference between the W-9 and 1099 contractor tax forms is the information reported and the person responsible for filing each form. A Form W-9 contains taxpayer information, is completed by the contractor and managed by the company.

A 1099-MISC is completed by the Company and provided to the independent contractor as well as the IRS. Other states have similar reporting obligations for independent contractors. Contact your state government for more information. As a general rule, if you are an independent contractor, you are considered self-employed and must report your income (compensation of non-employees) on Schedule C (Form 1040), your business profits or losses (sole proprietorship). Most self-employed workers are required to pay a self-employment tax (consisting of Social Security and Medicare taxes) if their income (net self-employment income) is $400 or more. Use Schedule SE (Form 1040), Self-Employment Tax to calculate the tax owing. Contractors are not responsible for issuing tax forms 1099-MISC for subcontractors. Instead, independent contractors who hire additional assistance to close their contracts should understand how they issue tax forms 1099 for their subcontractors. It is the responsibility of the independent contractor to issue these forms. A Form 1096 is a summary report of information returns filed by a corporation. This form is only filed with the IRS and is not shared with independent contractors. Who completes Form W-9? The independent contractor must complete Form W-9 and return it to the company along with the other requested information.

If you`re not sure if the person is an employee or independent contractor, the IRS, the U.S. Department of Labor, your state compensation board, your state workers` compensation insurance agency, and your state Department of Labor will provide guidelines for the call. After reviewing the information, if you are still unsure whether a worker is an employee or a CI, file [Form SS-8] with the IRS. The IRS reviews the evidence and formally determines the employee`s status. This is especially useful for companies that repeatedly purchase the same type of services. If you believe you are an employee of the payer, see Publication 1779, Independent Contractor or Employee PDF for an explanation of the difference between an independent contractor and an employee. For more information on employer-employee relations, see Chapter 2 of Publication 15 (Circular E), Employer`s Tax Guide, Chapter 2 of Publication 15-A, Supplementary Employer Tax Guide, Self-Employed Contractor (Self-Employed) or Employee? and Tax Topic 762, Independent Contractor v. Employee. This 1099 is important to complete your tax return at the end of the year. You will need to include all the amounts listed on Forms 1099 in your gross income, as they are fully taxable, as is an employee`s salary.

If you fail to report any of this income and pay taxes on it, you may be subject to a number of penalties that increase the amount you owe. If you`re looking for unique skills or trying to fill professional responsibility gaps without hiring a full-time employee, independent contractors can meet your needs. Employers who outsource some of their functions need to know how to file tax returns for independent contractors. If your business uses the services of these types of workers, you should be aware of the independent contractors` tax forms and their filing requirements. If discrepancies are found in Forms 1099-MISC, the business owner must follow the IRS instructions to resubmit a Form 1099-MISC as soon as possible, with the “corrected” checkbox checked. It is important for business owners to properly determine whether the people providing the services are employees or independent contractors. Employees who believe they have been wrongly classified as independent contractors by an employer can use Form 8919, Uncollected Social Security, and Medicare Tax on Wages PDF, to determine and report the employee`s share of unpaid Social Security and Medicare taxes due on their compensation. When does Form 1099-MISC need to be completed? Form 1099-MISC must be completed at the end of the year and sent to independent contractors at their correct addresses. You can also send the form electronically to a recipient with the contractor`s consent. As the employment landscape continues to change and agreements with independent contractors become more common, businesses should have procedures in place to ensure compliance with additional tax reporting requirements. HR professionals can offer support in a variety of ways, from payroll to help with tax forms for independent contractors.

When questions arise about the nuances of classifying employees and independent contractors under other regulations and legislation, a hiring consultant can also be a guide. If you ever fill out a W-9 form, it usually means that a company or person paying you money will need your Social Security number so they can inform the IRS of the amount. The W-9 is used in a variety of payment situations, but more often than not, taxpayers fill it out when they work as freelancers or independent contractors rather than as employees. For more information on the rules that apply to direct sellers and newspaper deliverers and distributors, see Publication 334, Tax Guide for Small Businesses. For an explanation of the difference between an independent contractor and an employee, see Publication 1779, Independent Contractor or Employee PDF and Tax Item 762, Independent Contractor vs. Employee. Typically, you`ll need to withhold income taxes, withhold and pay Taxes on Social Security and Medicare, and pay unemployment tax on wages paid to an employee. You usually don`t have to withhold or pay taxes on payments to independent contractors.

If you want the IRS to determine whether the services are provided as an employee or independent contractor, you can file Form SS-8, Determination of Employee Status for Federal Labor Tax and Income Tax Purposes. Also note that independent contractors have their own employees or may hire other independent contractors (subcontractors). In both cases, they should be aware of their tax responsibilities, including registration and reporting obligations, for those workers. If you paid $600 or more to someone who is not your employee, such as . B a subcontractor, lawyer or accountant, for services provided throughout the year, a Form 1099-NEC must be completed and a copy of 1099-NEC must be provided to the independent contractor no later than January 31 of the year following payment. You will also need to send a copy of this form to the IRS by January 31. In general, there is no withholding tax on the income you receive as a self-employed person as long as you provide the payer with your Tax Identification Number (TIN). However, you may need to make quarterly estimated tax payments. If you are obligated but do not make the estimated tax payments on time, the IRS may set a penalty for underpaying the estimated tax. For more information on the estimated tax, see Publication 505, Withholding tax and estimated tax. Unlike independent contractors, employees typically pay income tax and their share of Social Security and Medicare taxes through payroll deductions (withholding tax). If you have a reasonable basis for not treating an employee as an employee, you may be exempt from the obligation to pay taxes on work for that employee.

To obtain this relief, you must file all required federal information statements on a basis consistent with your employee`s salary. You (or your predecessor) must not have treated an employee who holds an essentially similar position as an employee for a period beginning after 1977. See 1976, Section 530 Employment Tax Relief Requirements PDF for more information. Form 1096 Filing Deadline: The deadline for Form 1096 is January 31, when the 1099 MISC Forms that report the compensation of non-employees are summarized. .